Operations Coordinator

University of Canterbury Students’ Association (UCSA)
Part time
Permanent

The Opportunity

Are you a practical, organised team player who enjoys hands‑on work and supporting events? Do you like variety in your day — coordinating crews, preparing spaces, moving resources, or ensuring a venue runs smoothly?

The Operations Coordinator helps keep Haere‑roa and wider UCSA activities functioning at a high standard. You’ll support the daily operations of the building, coordinate event setups and pack-downs, manage equipment and logistics, and help ensure our spaces are well-presented, safe, and ready for students, staff, and clients.

This role is 30 hours per week during standard operating periods, with a regular early start of 7:00am, Monday to Friday. Hours will increase during peak event periods such as major student events, O‑Week activities, and large commercial bookings - perfect for someone who enjoys ramping up when the campus comes alive.

Reporting to the Production & Operations Manager, you’ll play a key part in supporting student engagement events, commercial functions, club activities, and internal UCSA logistics. If you enjoy fast-paced, varied work and want to contribute to a positive campus environment, this is a great opportunity to develop your operational and event experience.

About You

You’ll enjoy being active, helpful, and part of a collaborative team. You’ll have a solid understanding of event or venue operations, good communication skills, and the ability to stay organised even when juggling multiple tasks.

You take pride in maintaining tidy, functional spaces, and you’re reliable, proactive, and comfortable coordinating casual staff. An affinity for students and a desire to contribute to the UCSA’s mission of student success and belonging will help you thrive in this role.

The role does involve some physical work, dynamic scheduling, and occasional support during evenings or weekends when events require it.

Important Skills

Qualifications & Compliance

· Full, clean driver’s licence (essential).

· Basic Health & Safety knowledge, including safe manual handling.

· First Aid or Fire Warden training (advantageous – full training will be provided).

Experience & Capability

· Practical experience in event or venue operations (setups, pack-downs, presentation standards).

· Confidence coordinating casual staff or crews.

· Strong organisational skills, with the ability to prioritise and multitask.

· Basic understanding of

· Commitment to supporting a positive, student focused environment.

· equipment logistics, storage, and building services scheduling.

· Comfortable using Microsoft Office and digital scheduling tools.

Personal Attributes

· Friendly, collaborative, and reliable.

· Good communication skills and the ability to work effectively with students, staff, and suppliers.

· Proactive, detail oriented, and able to work independently when required.

About UCSA

Nau Mai Ki Te Rōpū Akonga ō Te Whare Wānanga ō Waitaha

Welcome to The University of Canterbury Students’ Association (UCSA)

Established in 1894, the UCSA is a registered not-for-profit organisation that supports UC students to succeed and belong.

Our organisation is governed by an elected Student Executive, and we employ over 300 staff. Together, we dish up a range of student-focused services, including advocacy and welfare, representation, subsidised dental and optometry, early learning centres, club support, events, and media.

How to Apply

Please apply through our careers site. We will be reviewing applications as they are received, and applications will close upon the appointment of a successful candidate.